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Heart of Rock Farm
Heart of Rock Farm - Rustic weddings and events in Sherwood, Oregon
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Services & Pricing - Simple Event Hosting 

HOSTING FOR SIMPLER EVENTS:  
What's Included when you host your party, dinner or other simple event at Heart of Rock Farm?

(Note:  because of the busy wedding season, we typically do not book Simple Events during the months of June thru September unless we still have vacant dates as summer approaches. )  

* Access to the Onion Barn Reception Hall.

* In good weather, access to the north lawn with lots of room for lawn games and outdoor activities.

New:  8-ft glass french doors lead to a huge 1200-sf deck facing Mt. Hood.  When the weather doesn't permit outdoor activities, the floor-to-ceiling glass panels still provide a beautiful view.

* 12x12 pavilion with bench seating for simple performances or speeches (outdoors).  

* Table Seating (tables and chairs) for up to 150 people in the summer months (June thru September), 120 in the cooler months (May and October) and 100 during the off-season months (Nov thru Apr).  (10-19 tables available.)  No need to set up tables & chairs or take them down afterward (unless some are used outdoors).  We’ll set them up for you before you arrive.    

* Catering prep area (not a full kitchen).  You have the option to work with our amazing house caterer (Flour Power Catering) or hire your own licensed, insured,  professional caterer.  

* 10-foot bar with double-tap kegerator and two wine refrigerators.  Provide your own soft alcohol -- no corkage fees.  Local beer & cider delivery is available. (Pre-approved OLCC server required.) 

* Rustic wine-barrel-&-plank-top buffet table.   

* Huge dance floor:  Up to 28-ft x 55-ft (1,540 sq ft).  (The size of the dance floor depends upon the number of tables needed.)

* Space for a band or DJ near the dance floor with excellent power support and good acoustics.  

* Huge disco/mirror ball above the dance floor.  

* Large screen TV for slide show or presentations. 

* Lectern (without mic).  (Optional PA services are available -- See the Options section below.)

* Edison-style string lights and neutral-color paper lanterns are hanging from the rafters.  (See the photo.)  The white lanterns include twinkling candles. 

* Use of the fire pit, which is encircled by rustic bench seating during favorable weather.  Edison-style bare bulb lighting adds ambiance in the evening.

* 3-stall luxury-style bathroom trailer with porcelain fixtures, flush toilets, running water, beautiful interior, heat/air conditioning, and music.  The waiting area is covered and lit.

* Meet with our Venue Coordinator to:
   -- budget your on-site time,
   -- plan for your outside vendors' needs, and
   -- plan the best use of venue space. 

* An on-site attendant is present throughout the event for venue-related support.  Optional event staffing is available.  

* We don’t require that you use specific vendors (catering, music, etc).  Choose your own (within guidelines) or we can recommend pros who have worked here before and provided an excellent service. 

* The barn is insulated and heated, perfect for off-season events.  For comfort during hot weather, we have excellent wind flow throughout the building, which formerly served as a drying barn.  Large overhead circulating fans draw the heat up and out in the summer or push it back down during the winter.   

* This package includes six hours onsite, including set-up/decorating, the event, and cleanup.  Additional time is $150 to $175 per hour, if needed, depending on the season. 

(For weddings, productions, concerts, large corporate events and other larger-scale events that require significantly more time and support, see our Weddings & Major Events page.)

Simple-Event Hosting Rates

 Rates are based on a 3-4 hour event, with one 1-2 hrs for set-up and one hour for take-down/clean up.  (So a 3-4 hour event would involve up to six hours onsite.)  

(For CELEBRATIONS OF LIFE  and CORPORATE EVENTS we recommend comparing the Major Event and Simple Event inclusions to see which better suits your needs. Please call Lisa if you need help sorting though it.)

WARMER SEASON (May thru October) 

2024

6 hrs onsite: $2,200

additional time:  $200/hr

2025

The same as 2024 until new prices are posted.

(Due to the busy wedding season, we typically don't book  Simple Events from June through September, unless there is a late cancellation.)  

COOLER SEASON (November thru April) 

2024

6 hrs onsite: $1,900

additional time:  $175/hr

2025

The same as 2024 until new prices are posted.

Holiday Charge:  4th of July, Thanksgiving, Christmas Eve, New Year's Eve & New Year's Day.  (Other holidays are probably not available.)  

$500

Optional Add-Ons
when you host your event at Heart of Rock Farm, you can add other services offered by Heart of Rock DJ and Parson Phil at a considerable discount over what we charge if we were working outside of our own facility.  In addition, our amazing house caterer, Erin at Flour Power Catering, offers special pricing for events held here.

Al a carte options:

House CateringHire your own professional caterer or use our in-house services.  Catering provided by Flour Power Catering.  (Ask for our special menu & pricing.)  Erin also offers charcuterie, cutting cakes and amazing desserts.

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In-House Pro DJ Service

Bring in your own DJ or band, or add Heart of Rock DJ (DJ Lisa) to your contract.  Check the DJ Services pages to see what's included.  (Lisa has 20+ years experience as a wedding DJ.) 

~ or ~

PA Hook-Up (DIY Music):  Connect your IPOD or laptop to our sound system. 

Visit the Heart of Rock DJ page for descriptions and prices.

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Memorial and Remembrance ServicesOur own Parson Phil is available to conduct your service.  
 
 
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Photo Booth4 hours, open-style photo booth with props.  75-100 prints, including a customized print background personalized with your message.  Fun for everyone, and perfect for creating keepsakes for yourself and your guests.  You'll get a digital copy of all photo files to take home.  Check our Services & Pricing page for more information.

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Table Linens:  Tablecloths, toppers and napkins available.  Visit our Services & Pricing page for details.  

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Table SettingsTable Settings:  Vintage-style mismatched china (or elegant clear glass) table settings are available.  Visit our Services & Pricing page for details.  

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Event Staffing:  Staff support during the event to assist with bussing, emptying trash cans, etc. (reducing the number of volunteers you need). 

3 hours  $225

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(Many of these services are also available for off-site events but on a different pricing schedule.  See our Services and Pricing pages for more information.)

Call us to schedule a vist:

We'd love to show you around and talk to you about your event.  We also host dances at Heart of Rock Farm about once a month, so be sure to ask about that.  It gives you a chance to see the building full of people and try out the dance floor. 

DJ Lisa:  (503) 309-0318
Parson Phil:  (503) 313-2872
Available Dates 
 

Is my date open? 

2024

Mar: 30th

Apr: No availabilitty

May-Jun:  Most Saturdays

July:  13th & 20th

Aug:  24th (Simple Only)

Sep:  Most Saturdays

Oct: 5th & 19th

Nov-Dec:  Most Saturdays

2025

Jan - Mar: Most Saturdays

April: No availability

May-Jul: Most Saturdays

August:  30th

Sep-Dec: Most Saturdays

   

(Use the form below to inquire.)

Heart of Rock Events 

Next Barn Dance at
Heart of Rock Farm

* 3/16/24

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    Heart of Rock DJ / Heart of Rock Farm
    19270 SW Pacific Hwy | Sherwood, OR 97140 | PH: 503-309-0318