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Heart of Rock Farm
Heart of Rock Farm - Rustic weddings and events in Sherwood, Oregon
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Services & Pricing - Wedding/Receptions & Major Event Hosting Services 

MAJOR EVENTS (DIY-Oriented)

(Weddings, Receptions, Major Corporate Events, etc) :  

This is a DIY-oriented package, intended for the wedding couple (or event host) who is watching their budget and/or loves the hands-on aspects of planning an event.  This base package is oriented toward having a solid support team to help with decorating, managing the event, and cleaning up afterward.  From this base, you can add optional features and support services to elevate the day from DIY to more of a full-service event.  Start with the basics and only add what you need or want.  

What's Included when you host your wedding, reception, concert, corporate event, show or other major event at Heart of Rock Farm?

* Access to the Onion Barn Reception Hall for your event; and access to the exterior of the old red barn and other outdoor areas for photos.

* New:  8-ft glass french doors lead to a huge 1200-sf deck facing Mt. Hood.  When the weather doesn't permit outdoor activities, the floor-to-ceiling glass panels still provide a beautiful view.  

* In good weather, access to the north lawn with lots of room for lawn games and outdoor activities. 

* Wedding Pavilion with rustic bench seating for your ceremony, weather permitting.  The Pavilion faces Mt. Hood and frames the mountain between its posts. 

* In cold weather (or if it rains on your wedding day), we’ll set up a cute semi-circular indoor chapel for the ceremony, with a heart-shaped wrought iron arch.    

* Table Seating (tables and chairs) for up to 150 people in the summer months (Jun-Sep), 120 in the cooler months (May and October), or 100 in the off-season (Nov-Apr).  (10-19 tables available.)  No need to set up tables & chairs or take them down afterward (unless some are used outdoors).  We’ll set them up for you before you arrive.  In favorable weather, some of the tables can be placed on the deck or on the main lawn.

* Linens for our tables (tablecloths, toppers and napkins).  

* Access to our huge supply of vintage/rustic props and decor. 

* Catering prep area (not a full kitchen).  You have the option of working with our amazing house caterer (Flour Power Catering) at special in-house rates or hiring another licensed professional caterer.  

* Rustic wine-barrel-&-plank-top buffet table.   

* Rustic/shabby chic wine barrel-themed cake table and beautiful dessert area. 

* Harley Davidson/Rock & Roll-themed wall behind the gift area.  

* Romantic Edison-style string lights and paper lanterns are hanging from the rafters.  (See photo.)  Incorporate your own colors by replacing up to 15 of our lanterns or stick with our neutral theme.  The white lanterns include twinkling candles. 

* 10-foot bar with double-tap kegerator and two wine refrigerators.  Provide your own soft alcohol -- no corkage fees.  Local delivery of beer & cider is available. (Pre-approved OLCC server required.) 

* Two large air conditioned dressing rooms (available for weddings only).  One features a pretty Rock 'n Roll theme and is most-often used as the bride's room.  The other (also known as the "Bunk House") offers a rustic hunting lodge feel and is often used as the groom's room.   The Rock 'n Roll dressing room is available as a family privacy room during Celebrations of Life.

* Huge dance floor:  Up to 28-ft x 55-ft (1,540 sq ft).  (The size of the dance floor depends upon the number of indoor tables needed.)

* Space for a band or DJ near the dance floor with excellent power support and good acoustics.  

* Large disco/mirror ball above the dance floor.  

* Giant lighted “LOVE” letters in the overhead display loft.

* Large screen TV for slide show. 

* In good weather, photos with Harvey, our antique 1951 2-ton flatbed hay truck. 

* Use of the fire pit, which is encircled by rustic bench seating during favorable weather.  Lap blankets are available for comfort.  Edison-style bare bulb lighting adds ambiance in the evening.

* 3-stall luxury-style bathroom trailer with porcelain fixtures, flush toilets, running water, beautiful interior, heat/air conditioning, and music. The waiting area is covered and lighted.  

* If your photographer is brave, we can put him/her 34 feet in the air for a group shot of your wedding party and guests via Long Tall Sally, our crane truck.  (Weather permitting.) 

* Venue Planning Assistance:  We help you along the way.  After working though our planning worksheets and "Helpful Hints" lists, you'll meet with our Venue Coordinator to:
   -- budget your on-site time and create a venue-oriented Day-Of timeline,
   -- plan for your outside vendors' needs, 
   -- plan the best use of venue space and consider decorating options, 

   -- choose rustic props from our catelog to use in your decor plan, especially for your centerpieces, and
   -- draft a written decorating plan.  (We'll type it up and send it to you.)
 

   ---- Additional advice and support provided as needed throughout your planning process.  This is especially helpful if you've never planned a wedding before.

* An on-site attendant is present during rehearsal and throughout the event for venue-related support.  Optional event staffing is available.

* Beginning in spring 2024, a Day-of Coordinator will be present throughout your event to keep you on track, solve problems and serve as liaison to your vendors (with the 2024 packages). 

* We don’t require that you use specific vendors (catering, florals, music, photography, etc).  Choose your own (within guidelines) or we can recommend pros who have worked here before and provided an excellent service.  

* If you're using the full 12-hour package, two of those hours are scheduled on a different day for rehearsal and early setup.    

* The barn is insulated and heated, perfect for off-season weddings.  For comfort during hot weather, we have excellent wind flow throughout the building, which formerly served as a drying barn.  Large overhead circulating fans draw the heat up and out in the summer or push it back down during the winter.   

* Included with the 12-hour package:  A personalized gift from Rustic Impressions, etched with your names and wedding date.

If you're looking for a short timeframe/small guestlist option for weddings, we also offer Elopement and Mini-Wedding packages that are a considerably more full-service.  

For parties, dances, or other small-scale events that don't require this level of support, see our Simple Events page.

Wedding & Major Event Rates
For a WEDDING & RECEPTION we recommend a minumum of 8 hours, but the 12-hour package works best.  For most couples that allows enough time for rehearsal (the day before), set-up & decorating, photos, the event itself, and clean-up.  However, if you NEED more than 12 (because of elaborate decorating plans, for example), we offer a really good rate on additional time.

(For CELEBRATIONS OF LIFE and corporate events we recommend comparing the Major Event and Simple Event inclusions to see which better suits your needs. Please call Lisa if you need help sorting though it.)

SUMMER SEASON (June thru September / best weather)
 

*****2024 

$435 per hour, or

12-hour package:  $4,350 (12 hrs for the price of 10)

 - additional time available $200/hr

*****2025 

$460 per hour, or

12-hour package:  $4,600 (12 hrs for the price of 10)

 - additional time available $250/hr

EDGE-OF-SUMMER SEASON (May & October / decent weather)  (min. 6 hrs)

*****2024

$405 per hour, or

12-hour package:  $4,050 (12 hrs for the price of 10)

 - additional time available $200/hr

*****2025 

$430 per hour, or

12-hour package:  $4,300 (12 hrs for the price of 10)

 - additional time available $250/hr

OFF SEASON (January thru April and November thru December (colder weather)  (min. 6 hrs)

*****2024

$375 per hour, or

12-hour package:  $3,750 (12 hrs for the price of 10)  (includes day-of coordination)

 - additional time available $200/hr

*****2025 

$400 per hour, or

12-hour package:  $4,000 (12 hrs for the price of 10)

 - additional time available $250/hr

Holiday Charge:  4th of July, Thanksgiving, Christmas Eve, New Year's Eve & New Year's Day.  (Other holidays are probably not available.)  

$500

Optional Add-Ons
When you host your event at Heart of Rock Farm, you can add other services offered by Heart of Rock DJ and Parson Phil at a considerable discount over what we charge if we were working outside of our own facility.  Additionally, our amazing house caterer, Erin at Flour Power Catering, offers special rates for events at Heart of Rock Farm.

Al a carte Services Available: 

House CateringHire your own professional caterer or use our in-house services.  Catering provided by Flour Power Catering.  (Ask for our special menu & pricing.)  Erin also offers charcuterie, cutting cakes and amazing desserts.

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House DJ Service:  Bring in your own DJ or band, or add Heart of Rock DJ (DJ Lisa) to your contract.  Check the DJ Services pages to see what's included.  (Lisa has 20+ years experience as a wedding DJ.)    $950

~ or ~

DIY Music:  We offer a couple of DIY options that will save you the trouble and expense of renting and setting up sound equipment:

  * DIY Option A:  PA System for a DIY/IPOD Ceremony & Reception (or other event):  Connect your IPOD or laptop to our sound system.  $250

  * DIY Option B:  DJ'd Ceremony, & PA System for a DIY/IPOD Reception:  Our DJ will provide ceremony music, manage the mics, and coordinate the procession.  After the ceremony, connect your IPOD or laptop to our sound system.   $375

Visit the Heart of Rock DJ page for descriptions and prices.

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Wedding Officiant/ClergyOur own Parson Phil is available to conduct your ceremony or Celebration of Life.  Rehearsal is included for weddings.  $350 
Or...if you've invited an inexperienced friend to conduct your ceremony, Parson Phil is available to provide coaching. $100
Visit our Officiant page for more information.

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Photo Booth:  4 hours, open-style photo booth with props.  75-100 prints, including a customized print background personalized with your message.  Fun for everyone, and perfect for creating keepsakes for yourself and your guests.  You'll get a digital copy of all photo files to take home.  (This is an excellent way to keep guests entertained during the cocktail hour while you are away taking wedding photos.) $400
Check our Services & Pricing page for more information.

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In-House Day-Of Coordination Services: Our in-house coordinator will be present to keep your event on track, solve problems, and provide liaison support to your vendors.  This basic service is incuded in the Major Events package, beginning with 2024 bookings.  

In addition:  We offer several staffing options for the set-up, clean-up and event support duties that typically fall to friends, family and the couple, making the event less DIY-oriented and more relaxing for you.  Choose only the support you need to reduce reliance on friends/family/volunteers.  Visit  our Services & Pricing page for more information.

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Table Settings:  Vintage-style mismatched china (or elegant clear glass) table settings are available.  Visit our Services & Pricing page for details.  

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Door Arch:  Add a beautiful dooway arch to the entrance of your aisle to the wedding pavilion.  Visit our Services & Pricing page for details.

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Call us to schedule a vist:

We'd love to show you around and talk to you about your event.  We also host dances at Heart of Rock Farm about once a month, so be sure to ask about that.  It gives you a chance to see the building full of people and try out the dance floor. 

DJ Lisa:  (503) 309-0318
Parson Phil:  (503) 313-2872
Available Dates 
 

Is my date open? 

2024

No availability

2025

Jan-Apr: No availability

May-Jul: Most Saturdays

August: No availability

September:  Most Saturdays

Oct-Dec: No availability

(Use the form below to inquire.)

Heart of Rock Events 

Next Barn Dance at
Heart of Rock Farm

* Not currently scheduled

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    Heart of Rock DJ / Heart of Rock Farm
    19270 SW Pacific Hwy | Sherwood, OR 97140 | PH: 503-309-0318